Microsoft Outlook is one of the most used email applications among professionals and corporations. It keeps all emails, contacts, calendars, attachments and other mailbox data in a file called a PST file. This PST file might expand significantly over time as you send and receive emails on a daily basis. A large PST file might cause numerous complications. Outlook can get slow, stop frequently or possibly quit working. In some situations, a huge PST file can be ruined & causing you to lose access to essential emails and data.
To keep Outlook
working properly, you should keep the size of your PST file under control. One
of the most successful methods is to divide the PST file into smaller pieces.
Splitting the file speeds up Outlook, reduces corruption and organizes your
info. This blog will teach you why you should divide a PST file & how to do
it manually and how to split a large PST file quickly using an automated tool.
Why Split
a Large PST File?
When a PST file
grows too large, it can cause a variety of problems. Here are some typical
issues you could face when your Outlook data file is too large.
- Outlook
can take a while to open or switch between emails. Searching for messages can
get sluggish.
- Larger
files are more likely to be corrupted. If corruption occurs, you can lose
access to your emails, contacts and other essential files.
- Backups
of large files take longer and demand more storage space. Smaller files are
easier to backup and restore.
- Older
versions of Outlook have a maximum PST file size limit. If your file exceeds
this size & you could get unable to add new emails or attachments.
To avoid these
issues, partitioning the PST file is the best option.
Manual Method for Splitting a PST
File
Microsoft
Outlook does not provide a direct option for splitting a PST file automatically
but you can manually create smaller files and move your data into them. This
approach takes time but does not require any third party software. Follow these
steps.
Create a New PST File
- Open Outlook and select File
- Return to Account Settings and choose
Account Settings again
- Click on Data Files and then Add
- Give the new file a name and then click
OK. This will generate a blank PST file
Move Items to the New File
- Return
to your main Outlook mailbox
- Choose
which emails or folders you want to move
- Right-click
and select Move Folder or Move To Folder
- Choose
the new PST file you prepared and transfer the data
Create Additional Files as Needed.
If you still
have a large amount of data you can create additional PST files and transfer
objects properly. For example, you can make distinct files for each year or
category of correspondence.
While this
procedure works & it is time consuming and requires close supervision. You
must manually choose and move items, which can take hours if you have a large
mailbox. There is also a chance of missing essential emails or misplacing
information.
Split PST Instantly with a
Professional Tool.
If you have a
large PST file and want a speedy and safe solution employing a professional
application is your best option. A reputable software can automatically break
your PST file into smaller sections without losing any data.
Softaken Split PST Tool was created to handle this process with ease.
It splits large Outlook PST files into smaller, more manageable files in a few
simple steps. You can split the file based on size, year, folder or date,
making it simple to organize your Outlook data. The software is compatible with
all Outlook versions and ensures that no emails, attachments or contacts
are lost during the process.
You do not have
to be nervous about data corruption or loss when using this application. The
procedure is rapid and does not require any technological knowledge. Simply add
the huge PST file & select your preferred splitting method and let the
software create smaller PST files for you.
Advantages of Using a
Professional Tool
Here are some
main benefits of using a reliable software to split your PST file.
- Even
with very huge files, the entire process takes only minutes.
- During
the splitting process, each email, attachment and contact are retained.
- Depending
on how you want to organize your data & you can divide it into size, year,
folder or date categories.
- The
application is easy to use and does not require advanced technical knowledge.
- It
works with both old and new versions of Outlook, so you won't have to worry
about compatibility difficulties.
Tips to Avoid Large PST Files in the
Future
Splitting your
PST file resolves the immediate issue, but it is also a good idea to manage
your Outlook mailbox to avoid it becoming too huge again. Here are some helpful
tips.
- Maintain
a regular archive of old emails. Outlook includes an archive option that stores
previous emails in a separate PST file.
- Delete
any unneeded emails particularly ones with large attachments.
- Save
attachments outside of Outlook to lower the size of your inbox.
- Frequently empty the Deleted Items and Junk Email folders.
By following
these basic guidelines you can keep your PST file size under control and
Outlook running efficiently.
Final thoughts.
A large Outlook
data file might slow down your email experience and possibly compromise the
security of your sensitive information.
Splitting the PST file is the most effective technique to keep your
Outlook mailbox safe and functional. You can try manually if you have the time
and patience, but a professional tool is a faster and more reliable solution.
A specialist solution
such as Softaken Split PST Tool, can immediately break a huge PST file into
smaller, well organized sections without losing any data. This not only
enhances Outlook performance but it also safeguards your critical emails and
attachments against damage.
If your Outlook
data file is too enormous, do not wait for issues to arise. Take action now to
partition your PST file and enjoy a secure and seamless email experience.